South America Budget Culture Trips & Packages Tours & Trips

What travelers are saying

"This letter is effectively what was communicated no less than 8 times in writing and conversation to OAT representatives up the chain, beginning 19 days before the trip. OAT was IMMOVABLE on allowing us to find an alternative travel companion and it was 100% due to rigid policy, not real barriers. We never expected a refund and wouldn't have blamed them if we could not fill my spot. They refused to even give us the opportunity. Appalling and sadly representative of their customer service. Congratulations, you lost two customers and one long time referral source. I only think it is fair that folks know the nature of the company at this point. An absolute shame. As a dedicated Edmund Hillary member of OAT with a history of introducing countless friends to your service including 4 who booked trips, I am writing to express my deep concern over the handling of our Galapagos trip booking in light of a recent medical emergency. This situation not only highlights significant gaps in customer communication and care but also underscores the need for immediate, effective action. Timeline of Events and Communication Issues: Initial Contact on 11/22: We contacted OAT 19 days before the trip, scheduled for 12/11, as soon as it became clear that extended surgical complications would prevent my travel. Policy of No Refunds or Changes Under 30 Days: We were informed that the trip is non-refundable under 30 days, which is understood. However, OAT also refused to allow a replacement traveler, posing zero risk to the company. Both of us called, met with the same response. Response from Exceptions Department on 11/22: The no-change policy was reiterated by the Exceptions Department on the same day. Written Escalation on 11/22: Both parties sent written letters to escalate the matter. Delayed Response Until 11/29: We did not receive any response until 11/29, with OAT mentioning the inability to make changes 12 days before the trip. Policy vs. Practical Reasons: The response seemed more policy-based than practical. We offered to cover the cost for a replacement traveler for the internal Galapagos flight, which was declined. The rep always returned to the policy prohibiting it. She further added we do not sell trips within 30 days. Upon looking the next day, I found no less than 7 different itineraries with no less than 13 different trips that I could have booked within 30 days. Further Escalation Request and Conversation on 11/30: A further request for escalation resulted in a 23-minute conversation on 11/30 without any change. Given these circumstances, I propose the following practical solution: Future Travel Credit in Exchange for Re-Selling My Space: If finding a substitute traveler is unfeasible, I suggest OAT resell my space to another interested party, crediting me for a future trip. This solution aligns with my preference and ongoing loyalty to OAT. The lack of a constructive response and rigid adherence to policy without considering exceptional circumstances is alarming. It not only affects this immediate trip but also impacts my ability to continue advocating for OAT in good conscience. An amicable and prompt resolution to this issue would speak volumes about OAT's commitment to customer satisfaction and flexibility. Unless there is a prompt and constructive resolution to this matter, we will be forced to escalate our concerns further. This includes reaching out to higher management within OAT, engaging with consumer protection agencies, sharing our experience through travel forums, and social media for breach of service. Our preference is to resolve this amicably, yet the current trajectory leaves us little choice but to pursue these avenues. I implore you to seriously consider these options and respond in a manner that reflects OAT's values of empathy and customer support. Your immediate attention to this matter is not only appreciated but necessary for a resolution that respects both parties' interests. Thank you for your understanding and prompt attention to this critical issue."

What travelers are saying

"The 4 day inca trail trek is an experience of a lifetime. We were lucky with the weather - cold in the early morning starts, but luckily no rain or snow. Certianly need to dress for all seasons as it does warm up during the day. The overnight stays in the tents were basic but with the nice touch of warm water delivered in the morning for a quick wake-up wash. So many stairs but worth it for the scenery..Thanks Action Peru Treks."

What travelers are saying

"The 4 day inca trail trek is an experience of a lifetime. We were lucky with the weather - cold in the early morning starts, but luckily no rain or snow. Certianly need to dress for all seasons as it does warm up during the day. The overnight stays in the tents were basic but with the nice touch of warm water delivered in the morning for a quick wake-up wash. So many stairs but worth it for the scenery..Thanks Action Peru Treks."

What travelers are saying

"they are 'fair weather friends' I did not receive so much as an email advising of changes in the cancellation policy, discovered when I contacted them to cancel. I now receive automated emails/msgs as I attempt to work through this. The email states I may contact them on 31 July to discuss the matter!....4 months away. I'm absolutely stunned by how shoddy this outfit is....who knew?! Out of pocket $4000. Expect I'm not the only one."

What travelers are saying

"BUYER BEWARE!!! This company has a policy that if THEY cancel your trip…THEY get to keep your money and you get a credit the company. They cancelled my first trip..found out the hard way about their policy. Booked a trip…then had left over money so booked another…which they cancelled…again. Surprisingly…this time they offered a refund, but only gave me back the money I had put down…not what was left of “my credit”. So now I am forced to do business with a company I no longer wish to, that picks and chooses when to follow their own policy!! There are plenty of other travel agencies with similar tours…don’t give these guys your hard earned money for them to keep."

What travelers are saying

"they are 'fair weather friends' I did not receive so much as an email advising of changes in the cancellation policy, discovered when I contacted them to cancel. I now receive automated emails/msgs as I attempt to work through this. The email states I may contact them on 31 July to discuss the matter!....4 months away. I'm absolutely stunned by how shoddy this outfit is....who knew?! Out of pocket $4000. Expect I'm not the only one."

What travelers are saying

"I had an amazing time on the Costa Rica starter trip. This was my first time traveling solo and U30X was a great way for me to safely see another part of the world and meet new people. Our trip leaders were Adrian and Delphine; they were very knowledgeable and fun. It felt more like we were just hanging out with our friends who happened to know a lot about the country rather than following around tour guides."

What travelers are saying

"I had an amazing time on the Costa Rica starter trip. This was my first time traveling solo and U30X was a great way for me to safely see another part of the world and meet new people. Our trip leaders were Adrian and Delphine; they were very knowledgeable and fun. It felt more like we were just hanging out with our friends who happened to know a lot about the country rather than following around tour guides."